PROCEDURES FOR PURCHASING
IMPORTANT TO CONSIDER!!!!
The procedures for purchasing agricultural commodities are very important. Our knowledge and experience indicate that, to be successful in purchases, it is necessary to strictly follow the procedures established by the company. An important factor is that, before requesting a contract, the buyer must be prepared regarding the warranty, whether SBLC or DLC. This means that the buyer must have the guarantee requested from the bank before requesting the SPA or contract, and have it available to make the purchase, that is, have the draft of the letter of credit. Once available, then yes, the buyer can request, through ICPO, the contract for the purchase.When sending the ICPO you must contain our company's procedures as well as having read, signed and stamped the Amathista Brasil Group procedures file. None of the points, parts or fractions of the procedures are negotiable. DO NOT SEND DOCUMENTATION without these requirements, as they will be automatically discarded.
AGRICULTURAL COMMODITIES
Sugar, Soybean, Soybean meal, Corn, Barley, Wheat, fertilizer and others.
BUSINESS PROCEDURES
ICC 500, INCOTERMS 2020 EDITION
O COMPRADOR deverá fornecer o Know Your Customer (KYC) da empresa juntamente com o passaporte (em cores) e dados completos de contato do representante legal e este arquivo de procedimentos comerciais (PC) assinado e carimbado dando aceitação ao conteúdo, que será parte integrante parte desta operação Reservamo-nos o direito de solicitar outro documento de identificação se necessário.
1. O comprador emite a AMATHISTA BRASIL TRADER GROUP um pedido de compra corporativo irrevogável (ICPO) que inclui os termos e outras condições listados aqui com o produto solicitado, quantidade e preço solicitado. Se o ICPO refletir condições que não são aceitas pelo Vendedor, ele não será aceito.
2. Assim que o ICPO for recebido do Comprador, o Vendedor emitirá uma FCO em até 72 horas confirmando o produto, quantidade e preço de venda.
3. O Comprador confirma e aprova a FCO no prazo de cinco (5) dias; assinado e carimbado, e anexa ao Vendedor o comprovante de fundos MT199/RWA/BCL emitido banco a banco .
Nos países onde é necessária autorização governamental e/ou cota, a prova de tal autorização e/ou cota alfandegária será exigida no momento da ICPO.
4. Uma vez recebida a RWA o Vendedor emite o SPA, o comprador tem 3 (três) dias bancários para assinar carimbar todas as folhas.
5. Após o SPA terem sido recebidos, verificados e aprovados (e quaisquer reuniões necessárias realizadas), o Vendedor enviará o contrato (SPA) ao Comprador nos termos acordados
6. Once the contract has been issued and accepted by the Buyer, the Buyer must return it within five (5) days; signed and stamped with the legalization of the signature and your status as legal representative before a NOTARY OFFICER. Legalizations carried out by the Notary will be in one of the following languages: Spanish, Portuguese or English (if another language is used, it must be translated by a translator or authorized employee).
7. Once the Seller has received the contract accepted by the Buyer, the Seller will proceed in the same way to legalize it and send a signed and sealed copy to the Buyer along with the pro forma invoice.
8. The buyer will have 24 hours to sign and return the invoice.
9. Once the Invoice is accepted in full, the Buyer and Seller will deposit a copy of the fully executed contract (SPA) with their respective banks.
10. Within 5 (five) days from the deposit of the contract (SPA), the Buyer's bank will issue the financial instrument, 100% open, confirmed, irrevocable, transferable, divisible and negotiable for the total value of one month, renewable during the term of the contract plus one day. The Buyer's issuing bank must be a first-class global bank accepted by the Seller.
11. Once the financial instrument is received, accepted and deposited in the Seller's bank, the Seller will provide shipping documents (report, shipping schedule, etc.) within ten (10) days (+/- 2 business days ).
12. Upon successful inspection and delivery of Shipping Documents, SGS and B/L, Buyer's bank issues payment of 100% of the monthly value of goods to Seller's bank account via MT 103 within twenty-four (24 hours. Once payment has been made, the Seller will place the goods in the name of the Buyer and release the shipment. 100% of monthly payments for each trip under the contract must remain consistent and constant during and throughout the term of the contract.
13. The Seller is responsible for customs clearance at the port of shipment and issuing export documents. The Buyer is responsible for customs clearance costs at the port of destination.
14. Upon arrival at the port of discharge, the Buyer issues proof of inspection by SGS or similar (at the Buyer's expense) and confirms acceptance of the goods.
15. The Buyer must comply with legal requirements to be able to introduce the goods into the country of destination, at their own expense.
NOTE: TO OBTAIN PROOF OF PRODUCT (POP), the buyer must issue MT799 worth 1 (one) month of resources, blocked for 5 (five) days and subject to conversion into a financial instrument (total SBLC 12 months or DLC) through receipt of SOP from seller's bank
ATTENTION : In view of repeated cases of failure to present the SBLC/DLC banking instrument in time and form, we inform you that no SPA/PI document will be issued unless the Draft Letter of Credit is presented together with ICPO+KYC+PROCEDURES.
AMATHISTA BRASIL TRADER GROUP
ANIMAL PROTEINS
CHICKEN AND MEAT
BUSINESS PROCEDURES
HALAL HACCP ISO ETC CERTIFICATION SALES PROCEDURE (CIF)
1. THE BUYER SENDS TO AMATHISTA BRASIL TRADER GROUP ICPO + KYC (COPY OF CEO'S PASSPORT + COMPANY REGISTRATION)+ PROCEDURES signed and stamped accordingly.
2. THE SELLER ISSUES FCO WITHIN 72 HOURS, THE BUYER SIGNS, STAMPS ALL SHEET, SENDS AND ISSUES RWA BANK TO BANK WITHIN FIVE (5) OF RECEIVING THE FCO.
3. THE SELLER RECEIVED THE RWA ISSUES THE SPA (OPEN TO CHANGES, IF ANY) THE BUYER MAKES CHANGES (SEND THE SPA DESIGN IN RED TO THE SELLER FOR ACCEPTANCE)
4. AFTER THE SPA CONTRACT IS APPROVED BY THE SELLER AND THE BUYER SIGNED THE ELECTRONIC VERSION
5. SELLER SENDS PROFORMA INVOICE.
6. BUYER SENDS Letter of Credit (SBLC/DLC) TO DESIGN DOCUMENTS FOR SELLER’S ACCEPTANCE
7. AFTER ACCEPTANCE OF THE AREDINTIR LETTER DRAFTS, EXACT COMMUNICATION SWIFTW WILL BE SENT TO THE SELLER'S BANK
8. SELLER'S BANK SENDS 2% POP AND PB TO BUYER'S SPECIFIED BANK ACCOUNT ONLY AFTER FIRST 25/50 SBLC/DLC BANK GUARANTEE IS ACTIVE (MAY CHANGE 0% TO 2% DEPENDING ON EACH ORDER),
9. SELLER LOADS CARGO AND PERFORMS SGS AT LOADING PORT. BUYER PAYS MT 103 TO SELLER BANK WITHIN 24 HOURS AFTER SGS VERIFICATION
10. THE SELLER SENDS ORIGINAL SHIPPING DOCUMENTS TO THE BUYER'S BANK, EXCLUDING COMMERCIAL INVOICE, TO BE SENT TO THE BUYER'S EMAIL AND TAX ADDRESS, AND THE BUYER'S BANK SENDS 100% OF THE INVOICE VALUE TO THE BUYER VIA MT- 103.
11. SHIPMENTS WILL BE MADE WITH SHIPS OF DIFFERENT TONAGES ACCORDING TO THE NEEDS OF EACH SHIPMENT.
12. SELLER WILL APPEAR BUYER AFTER WARRANTY SBLC/DLC is IRREVOCABLE, ROTATING, DIVISIBLE, AUTOMATIC REVOLVING THE 25 MOST ACTIVE BANKS, IN ACTION, AFTER APPROVAL. ALL BANKING INSTRUMENTS SHALL BE PREPARED AND INTERPRETED IN ACCORDANCE WITH THE LEGISLATION OF THE COUNTRY OF THE BANK OF DISPOSAL AND SUBJECT TO THE RULES, REGULATIONS AND PRACTICES ESTABLISHED BY THE INTERNATIONAL CHAMBER OF COMMERCE (ICC) AND FINALLY IN ACCORDANCE WITH UCP-600
ATTENTION : In view of repeated cases of failure to present the SBLC/DLC banking instrument in time and form, we inform you that no SPA/PI document will be issued unless the Draft Letter of Credit is presented together with ICPO+KYC+PROCEDURES.+DRAFT LC
AMATHISTA BRASIL TRADER GROUP
CIF/USD payment is released at the port of shipment Contract Destination Port Period 13 month contract CIF-Porto Destination Payment term DLC/SBLC: 100% irrevocable, transferable, divisible documentary letter of credit, payable in cash for MT700.
Shipping Terms In accordance with delivery times and international standards for interpreting terms (Incoterms 2010 and its extensions). Inspection SGS at the loading port at Seller's expense. SGS at destination port, if necessary, at Buyer's expense.
Transport Insurance 110% of the value of the cargo from warehouse to warehouse Terms of delivery |35-45 days after receiving the Operative DLC. Transport Sea transport.
Packaging Standard Carton 20kgs / Inner: (4) 5kgs Four-layer Carton Label: Standard international labels accepted by China authorities and China customs for frozen poultry.
Performance Guarantee 2% of the contract value. Shipping Time The first shipment will begin within 35-45 days after acceptance of operational L/C. The 2nd monthly shipment occurs within 30 days. Location/Loading Port Itapoá SC/Itajaí SC - BRAZIL
Sending documents All shipping documents and invoices issued at Loadport will be definitive. Payment term: DLC/SBLC: 100% irrevocable, transferable, divisible documentary letter of credit, payable in cash for MT700. Payment Documents:
1) Certificate of Origin issued by the Brazilian Chamber of Commerce and Industry or equivalent
2) Weight and Quality Certificate issued by SGS or BUREAU VERITAS or any International Standard Inspection/Certification Company.
3) Bill of Lading (B/L) Sea Bill of Lading issued "Clean on Board" marked "Freight PrePaid" issued by the Carrier or Agent.
4) Commercial Invoice issued by the Seller.
5) Packing List issued by the Seller. Sending documents:
1) 03 (Three) Originals and 03 (Three) Copies of signed Commercial Invoices.
2) 03 (Three) Originals and 03 (Three) Copies of the Packing List showing the indicated gross and net quantity/weight, with contract number, seal number, BL number and date, quantity shipped, invoice value and port of shipment.
3) 03 (Three) Originals and 03 (Three) Copies of a complete set of clean Ocean Bill the Lading (BL) marked "Prepaid Shipping" issued to buyer, endorsed by bank, notifying application
4) 01 (One) Original and 03 (Three) Copies of the Certificate of Origin, issued by the Chamber of Commerce and Industry of the country of origin. 5) 01 (One) Original and 03 (Three) Copies of the quality, quantity and weight Inspection certificate issued by SGS. 6) 01 (One) Original and 03 (Three) Copies Health certificate issued by the competent body of the country of origin. 7) 01 (One) Original and 03 (Three) Copies of the Health Certificate 8) SIF Certificate. 9) Full set of policies/bank documents endorsed for 110% of the remittance value. 10) Fax or Email of Shipping Notice issued by the seller within 03 (Three) days after shipment informing the name of the vessel, quantity, average weight, Gross Weight, ETA, Port of Loading, Port of Discharge, BL Number, Number of the Trip, and shipping date.11) Declare packaging material declaration other than wood. 12) Export Underpricing Commitment Certificate in accordance with the model of the Ministry of Commerce of China. 13) 01 (One) and 02 (Two) Copies of the Covid-19 Certificate Letter showing BL and containing number. 14) Non-Dioxin Certificates. 15) 01 (One) Original and 02 (Two) Halal Slaughter Copies. Shipping information: Shipping documents must be sent by DHL within 03 (Three) business days after shipment. At the end of each shipment, the seller must send formal notification to the buyer via email and provide electronic documentation within 72 hours of completion of the shipment.
SUGAR IN CONTAINERS ORIGIN BRAZIL
PURCHASE PROCEDURES AND PRICES
PRICES VALID FOR JANUARY 2024
SUGAR IC 45 / IC150 / VHP 600-1200
PAYMENTS 30% ADDRESS 70% AGAINST BL AT LOADING PORT
PRICES FOR 1,000 MT up to 5,000 MT.
SEND ICPO+KYC+PASSPORT
TO : AMATHISTA BRASIL TRADER
FUEL COMMODITIES
1. Buyer issues ICPO, along with bank coordinates, Corporate Certificate and the signatory’s passport copy to Seller. 2. Seller issues Draft Sales Purchase Contract (open for amendment) to Buyer, upon amendment, returned signed Contract (SPA), Seller borne charges to notarize the Contract and release the Notarized Contract to buyer within 2-3 working days. 3. Buyer’s bank within 3 working Days swift MT-799 Pre-advice to the Seller’s nominated bank account, Seller bank confirmed receipt of the MT-799 to Buyer Bank, and Buyer’s bank Initiate MT-760 SBLC or MT-700 DLC to Seller Bank in amount of the trial shipment value and Seller bank respond with minimum 1.5% performance bond. ****If Buyer fails/unable to issue MT-760 SBLC or MT-700 DLC within 3 working days, Buyer will borne/pay 2% of the trial product value to Seller (buyer 2% Product value will be deducted from the Seller cargo after delivering and CIQ inspection at unloading port. 4. Seller on-receipt of bank Instrument (SBLC / DLC) or 2% product value from Buyer Bank, within 5 working days commence loading activities for the transportation of the product to the Buyer nominated unloading port and releases the below outlined proof of product/document such as:
1. Copy of License to Export, Issued By the Department of the Ministry Of Energy 2. Copy of Statement of Availability of the Product 3. Copy of the Refinery Commitment to Supply the Product 4. Dip Test Product Passport Analysis Report 5. The Authorization to Verify Product Letter 6. Tank Storage Receipt (TSR) 7. Charter Party Agreement (CPA)
5. After sailing, Seller will provide below documents to Buyer via courier, the original Bill of Lading and any necessary shipping documents for handling advance customs clearance at discharge port, and also release the full documents to Buyer via email 1. Copy of License to Export, Issued By the Department of the Ministry of Energy. 2. Copy of Approval to Export, Issued By the Department of the Ministry of Justice. 3. Copy of the Seller’s Contract to Transport the Product to the Port. 4. Copy of the Port Storage Agreement. 5. Copy of the Charter Party Agreement (CPA) to Transport the Product to Discharge. 6. Copy of Statement of Availability of The Product 7. Copy of The Refinery Commitment To Supply The Product 8. The Authorization to Board (ATB) the Vessel for inspection. 9. Copy of the Resource Certificate 10. Copy of allocation Number 11. Terminal Service Receipts (TSR) 12. Certificate of Origin 13. Bill of Lading and Manifesto 14. SGS reports of Quality and Quantity 15. Vessel Q88 16. Certificate of Insurance, issued by internationally recognized insurance company, for a minimum of 110% of the CIF value of Goods on board each vessel. 17. Signed Commercial Invoice 18. Dip test Authorization (DTA) & ATB 19. NOR /ETA 20. Certificate of Ownership Transfer 21. Allocation Transaction Passport Code Certificate (ATPCC) by Ministry of Energy. 22. Title of Ownership Certificate 6. Upon arrival of the vessel at Buyer discharge port, Payment will be made for the delivered quantity and quality by the Buyer’s Bank via TT/ MT103 to the Seller’s Bank, after the inspection by SGS/CIQ at port of discharge by Buyer and the delivery to the Buyer’s Bank of all documents required, and Seller issues to Buyer Title of Ownership Certificate. 7. For each shipment under the contract, Buyer release 100% payment in the amount and the currency (USD or other currency equivalent) on the invoice provided by Seller, via Telegraphic Transfer (International remittance) or MT103 to Seller’s designated bank, within Ten (10) working days after satisfaction of the inspection report from CIQ/CCIC at discharge port. 8. Seller makes payment for remuneration of labor immediately to the intermediaries, according to NCNDA/IMFPA after receipt of payments from Buyer, and both parties commence monthly shipment as per the signed and sealed legalized contract
